In accordance with the latest requirements and guidelines of the HK Government and the HKCEC, and with the directions under the Prevention and Control of Disease (Requirements and Directions) (Business and Premises) Regulation (Cap. 599F), all exhibitors and on-site staff (including forwarders and contractors) who will be present on the show days (17-20 September, 2021) are required to either provide COVID-19 test negative result or a proof of a completed vaccination record. Please read the following details:
a) Undergo a polymerase chain reaction-based nucleic acid test
Condition | Date of Test | Required Specimen | Community Testing Centre Fee | Document(s) required for badge collection | |
Completed vaccination course :
| Not required | Not required | Not applicable | Paper / electronic vaccination record | |
Not yet completed vaccination course :
| On or after September 7, 2021** | Combined nasal and throat swabs | Refer to the latest government guideline** | SMS notification with negative result | |
Not yet received the first dose | On or after September 7, 2021** | Combined nasal and throat swabs | Refer to the latest government guideline** | SMS notification with negative result | |
Polymerase chain reaction-based nucleic acid test for COVID-19 by using combined nasal and throat swabs must be conducted through one of the followings:
| |||||
** For details on the fees of community testing centers and mobile specimen collection stations, please refer to the latest announcement on the government website https://www.communitytest.gov.hk/en/ or contact enquiry hotline : (852) 3142 2366. | |||||
Exhibitor staff and representatives who will take a polymerase chain reaction-based nucleic acid test for COVID-19 must use combined nasal and throat swabs and obtain the SMS notification containing a negative test result. Deep throat saliva specimen IS NOT ACCEPTED.
Or
b) Completed two doses of COVID-19 vaccine before or on 3rd September, 2021 (14 days before the first show day) and provide a proof of vaccination record.
For both the Sinovac COVID-19 vaccine (CoronaVac vaccine) and Fosun Pharma/BioNTech COVID-19 vaccine (Comirnaty vaccine), completing the vaccination course in general involves receiving two doses 14 days ago. The latest date of completing the vaccination course for this fair is 3rd September, 2021. Electronic vaccination record or paper vaccination record is acceptable. |
For further details of the vaccination programme and vaccination records, please refer to: https://www.covidvaccine.gov.hk/en/programme |
On exhibitor move-in day, exhibitor staff must present a negative test result or/and a vaccination record to the Organiser prior to collection of exhibitor badge and admission to the exhibition hall. Any exhibitors and/or their staff who fail to present a valid SMS notification with negative result or the vaccination record will not be allowed to enter the exhibition halls.
The Organiser will keep all SMS notifications containing negative test result or/and vaccination records for 31 days and may share such data (including any additional identity verification data) as required by law or any lawful request of authorities for the purposes of COVID-19 contact tracing and prevention of crime. Exhibitors are also required to retain their own SMS notification containing a negative test result / vaccination records for 31 days.
In addition, law enforcement officers may visit the Exhibition at any time to carry out spot checks. Any exhibitor staff who fail to comply with compulsory testing notices are committing an offence, which is subject to prosecution.
The information in this document is subject to change to cope with the latest government guidelines.
Last updated: August 5, 2021
The application form for “Car Park Reservation” in HKCEC (Expo Drive Central) is available now.
Please click here to fill out the form.
* Parking spaces are limited and on first-come first served basis.
* Please note that the application deadline is August 24, 2021. Late application will not be accepted.
Should you have any queries regarding parking ticket, please contact Urban Parking directly:
Contact : Ms Chan
Tel: (852) 2131 0393
The deadline for submitting the Exhibitor Badge Application Form and most of the other Order Forms is August 20, 2021. To avoid any unnecessary surcharge, please submit before deadline.
Compulsory Form:
Optional Forms:
Form 3 – Discounted Shell Scheme Booth Package and Upgraded Shell Scheme Booth Rental
Have you applied for your badges yet? If not, please submit your application through our Online Exhibitor Manual. If you do not have your login ID and password, please email us: jgfservice-hk@informa.com
Exhibitor badge will not be issued if Form A has not been completed.
Each company can only apply for a maximum of 3 badges on-site. Each badge will be charged HKD100.
| Description | Date and Time |
| a. Non-Official Safe Rental Supplier move-in date and time | September 15, 2021 — 18:00 – 23:00 (subject to approval and additional management fee will apply)^ |
September 16, 2021 — 09:30 – 18:00 | |
| c. Exhibitors move-in date and time | September 16, 2021 — 10:00 – 23:00 |
| d. Non-official CCTV Company move-in date and time | September 16, 2021 — 10:00 – 23:00 |
| e. Exhibitors admission time during fair days | September 17-20, 2021 — at 08:00 |
| f. Fair Opening Hours | September 17-19, 2021 — 10:00 – 18:30 September 20, 2021 — 10:00 – 17:30 |
| g. Removal of exhibits by exhibitors and forwarders* | September 20, 2021 — 17:30 – 19:00 |
| h. Move out date and time of Non-Official CCTV Company | September 20, 2021 — 17:30 – 23:00 |
| i. Move out date and time of Non-Official Safe Rental Supplier | September 20, 2021 — 19:00 – 23:00 |
j. Dismantling of all booths Removal of all construction materials/ showcases/ waste | September 20, 2021 — 19:00 – 24:00 September 20, 2021 — 19:00 -September 21, 2021– 03:00 |
# To avoid crowds on-site, exhibitors are required to book the timeslot for badge collection through our online booking system. We will communicate with you in early September regarding the online booking system.
* For the safety of attendees, the Organiser and security staff may refuse any entry of pallet trucks subject to the on-site situation.
^ For management fee details, please click here to read the point of Non-Offical Safe Rental Supplier.
Date and Time : September 16, 2021 09:30-18:00
September 17, 2021 08:00-12:00
Location: Hall 1A, HKCEC
To avoid crowds on-site, exhibitors are required to book the timeslot for badge collection through our online booking system. We will communicate with you in early September regarding the online booking system through emails.
A. Collector must be one of the exhibitor badge applicants.
B. Exhibitor can choose to collect his/her own badge individually (Individual Collection) or collect the badges on behalf of his/her colleagues (Representative Collection).
C. Exhibitor staff should present the following items when collecting the badge:
1. Badge Collection Number (Please refer to the email of “Book your timeslot for exhibitor badge collection” that will be sent in late August)
2. Booking Confirmation Email
3. HKID Card/Passport/EEP#
– Individual Collection : Must present the original ID copy
– Representative Collection : Representative must present the original ID copy. Other staff’s ID can use copy
4. COVID-19 Test negative result or/and Vaccination Record ## (SMS screen capture/ vaccination record screen capture or paper record in original copy or copy)
# EEP stands for Exit Permit for Travelling to and from Hong Kong and Macau
## Please refer to the “COVID-19 Test Negative Result Or Vaccination Record” section.
D. Our staff will record the image of the COVID-19 test negative result / Vaccination record.
E. Exhibitors will not be allowed to access to exhibition halls if they fail to comply with the above requirements.
Vehicle pass will now be available in electronic format.
Exhibitors can apply for the vehicle pass through our online manual, and download the E-Vehicle pass from there after application.
The QR code on each E-Vehicle Pass is for single use only, it will be scanned at the gate of the Exhibition Centre loading area.
Contact us
Informa Markets
Event Operations Department
Tel: (852) 2827 6211
Email: jgfservice-hk@informa.com
