Contractor Safety Briefing
As health & safety is our primary concern, the person-in-charge of contractor is required to attend the compulsory briefing session conducted by our safety officer. Contractors who fail to attend the briefing will not be able to collect the badges and vehicle passes.
Details of the briefing session:
Date: August 30, 2021
Time: 15:00 – 16:00
Online meeting by MS Teams
** Please attend the briefing on time. The briefing will be conducted in Cantonese.
Details of badge collection session:
Date: September 3, 2021
Time: 13:00- 17:00
Venue: Room 1901, 19/F, Pico Tower, 64-66 Gloucester Road, Wanchai, Hong Kong
We would recommend that you read this thoroughly as it includes useful information and important updates such as F&B services, COVID-19 test result / vaccination record, site operation timetable, surcharge arrangement and health & safety tips.
Contractors who order meal box services from the HKCEC can enjoy the meal in an exclusive area.
If you wish to enjoy the contractor meal box services provided by HKCEC, please download the order form and payment form and return to The Food and Beverage Department of HKCEC by September 3, 2021. Only pre-order will be accepted, on-site sale of contractor meal box will not be available.
According to the HKCEC House rules, outside catering is not allowed. Please do not order any Food & Beverage from outside providers. All food delivery will be prohibited.
In accordance with the latest requirements and guidelines of the HK Government and the HKCEC, and with the directions under the Prevention and Control of Disease (Requirements and Directions) (Business and Premises) Regulation (Cap. 599F), all exhibitors and on-site staff (including forwarders and contractors) who will be present on the show days (17-20 September, 2021) are required to either provide COVID-19 test negative result or a proof of a completed vaccination record. Please read the following details:
a) Undergo a polymerase chain reaction-based nucleic acid test
Condition | Date of Test | Required Specimen | Community Testing Centre Fee | Document(s) required for badge collection | |
Completed vaccination course :
| Not required | Not required | Not applicable | Paper / electronic vaccination record | |
Not yet completed vaccination course :
| On or after September 7, 2021** | Combined nasal and throat swabs | Refer to the latest government guideline** | SMS notification with negative result | |
Not yet received the first dose | On or after September 7, 2021** | Combined nasal and throat swabs | Refer to the latest government guideline** | SMS notification with negative result | |
Polymerase chain reaction-based nucleic acid test for COVID-19 by using combined nasal and throat swabs must be conducted through one of the followings:
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** For details on the fees of community testing centers and mobile specimen collection stations, please refer to the latest announcement on the government website https://www.communitytest.gov.hk/en/ or contact enquiry hotline : (852) 3142 2366. | |||||
Workers who will take a polymerase chain reaction-based nucleic acid test for COVID-19 must use combined nasal and throat swabs and obtain the SMS notification containing a negative test result. Deep throat saliva specimen IS NOT ACCEPTED.
Or
b) Completed two doses of COVID-19 vaccine before or on 3rd September, 2021 (14 days before the first show day) and provide a proof of vaccination record.
For both the Sinovac COVID-19 vaccine (CoronaVac vaccine) and Fosun Pharma/BioNTech COVID-19 vaccine (Comirnaty vaccine), completing the vaccination course in general involves receiving two doses 14 days ago. The latest date of completing the vaccination course for this fair is 3rd September, 2021. Electronic vaccination record or paper vaccination record is acceptable. |
For further details of the vaccination programme and vaccination records, please refer to: https://www.covidvaccine.gov.hk/en/programme |
The Organiser will keep all SMS notifications containing negative test result or/and vaccination records for 31 days and may share such data (including any additional identity verification data) as required by law or any lawful request of authorities for the purposes of COVID-19 contact tracing and prevention of crime. Workers are also required to retain their own SMS notification containing a negative test result / vaccination records for 31 days.
In addition, law enforcement officers may visit the Exhibition at any time to carry out spot checks. Any worker who fail to comply with compulsory testing notices are committing an offence, which is subject to prosecution.
The information in this document is subject to change to cope with the latest government guidelines.
Last updated: August 25, 2021
| Description | Date and Time |
Unload OR transport booth construction materials OR booth construction # Booth interior works only # | September 15 , 2021 — 10:00 – 23:00 September 16 , 2021 — 08:30 – 23:00 |
Dismantling of all booths Removal of all construction materials/ showcases/ waste* | September 20, 2021 — 19:00 – 24:00 September 20, 2021 — 19:00 – September 21, 2021– 03:00 |
| Description | Date and Time |
| Set up | September 16, 2021 — 08:30 – 23:00 |
| Removal of furniture | September 20, 2021 — 19:00 – 24:00 |
| Items | Submission Deadline |
| a. Non-Official Contractor Information (Form 1a) | August 20 |
| b. Booth plans with full dimensions, construction materials, technical plan, electricity and lighting distribution plan | August 20 |
| c. Site-Work Deposit (Only bank drafts accepted or direct deposit into official contractor’s bank account) | August 20 |
d. Non-Official Stand Builder / Non-Official Contractor Badges (Form 1b) | August 20 |
| e. Copy of Insurance Policy | August 20 |
f. Method Statement / Risk Assessment (Compulsory for Raw Space) (Form 1c) | August 20 |
| g. Undertaking of Move-in / out Work Safety Form | August 20 |
| |
Health & Safety is our primary concern. Please share the following information with the related parties and let’s work together to keep our event safe.
Please click here to download “Health & Safety Guidelines in Exhibition” and pass it to your contractor.
For guidelines on work above ground, please click here to download the information. (Materials from Construction Industry Council)
For guidelines on work above ground, please click here to download the information. (Materials from Labour Department and Occupational Safety and Health Council) (Chinese version only)
For further information on using Personal Protective Equipment (PPE), please click here.
